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M3S Sports Race Crew

Volunteer Role Descriptions

Race Crew Captain

With so many volunteers and so many roles/responsibilities, it is hard for one person to manage. If you are a take-charge individual, love being part a project from start to finish, and want to earn some $ to put towards a cause or organization you care about this is the role for you! Duties include working closely with staff, communicating to your assigned group, ensuring all information is dispersed in a timely manner, ensuring all members of your group show up at their assigned time/location. Strong attention to detail, problem solving and customer service are required.

Aid Station

Great role for Groups! This key role is not just about providing hydration support — but moral support and excitement! As runners travel the course, they may get fatigued; but with your smiling face and cheering attitude, you will revive them! Duties include setting up the station, filling and stacking cups with water and Gatorade, restocking cups throughout the course of the morning, handing beverages to runners as they come by, and finally cleaning up the area when the last runner passes. Getting wet and standing for long periods is required for this role.

Cheer Station

Great for Groups! WE GOT SPIRIT YES WE DO — WE GOT SPIRIT HOW 'BOUT YOU! Be a key player in keeping the excitement and momentum going on course. Paint your faces, wear silly clothes — wear your team colors, make banners and posters with silly sayings. Duties include acting crazy, screaming, cheering, laughing — anything to bring out a smile on our runners faces! Standing for long periods of time is required — jumping with excitement is encouraged.

Early Packet Pick Up

Be behind the scenes and the first to see how the race weekend begins! Most of our packet pickups take place at Fleet Feet Sports Columbus. This is the first stop for runners as they prepare to run our race as they pick up their race packet and prepare for the race! Duties include organizing/handing out shirts, preparing goodie bags, assisting runners with finding their bib number, greeting participants with smiles and answering questions/providing race information. Position may require some light lifting up to 30 lbs.

Pre-Race Area

There is a lot to do before the event starts on race day! We need your help in the following areas:

  • Race Day Volunteer Check In: Help volunteers get checked in and ready to fill their role.
  • Race Day Packet Pick Up: Help participants retrieve their bib and participant shirt prior to the race.


If you read through the positions and find that you can't make your mind up — no worries! "Floater" is the job for you! Duties will include being flexible and adaptable to any role that may need additional assistance. Requirements — Flexibility and a can-do attitude!

Course Marshal

Directing runners and keeping them safe along the route are key. Duties include a proper understanding of the course, being able to stop pedestrian and/or traffic while runners cross. Standing for long periods of time is required.

Gear Check

Nothing gives runners more peace of mind during pre and post-race, than knowing their belongings are safely stored. Duties include labeling and organizing runner's belongings when they drop off, and retrieving them in a timely manner at the end of the race. Bending and lifting up to 12 lbs is required for this role.

Post-Race Area

Be the first to greet the runners when they cross the finish line. We need your help in the following areas:

  • Medals: Reward the runners by giving them their hard earned medal. Duties include unwrapping medals and organizing on tables.
  • Water distribution: Hand weary runners bottles of water.
  • Food Distribution: Make sure there food at easy reach for the runners. Duties include restocking tables and passing out food to finishers.
  • Shirt Exchange/Information Tent: Assist participants with exchanging their shirt size (if need be) and answer participant questions after the race.

Tear-Down Crew

Great for groups! When it is all said and done, we often need volunteers to help tear down the start/finish line area. Duties include taking down signs, moving stalls, picking up trash from the surrounding area. Standing, bending, lifting 25-50 lbs, getting dirty are all required.

Volunteer Guidelines

  • As a volunteer, you are an Ambassador for M3S Sports and should treat athletes, guests, participants, other volunteers with the utmost courtesy and respect.
  • Attire options include clean jeans, khaki or athletic pants and comfortable shoes. We will provide volunteer shirts for your shifts.
  • Be prepared to answer many types of questions. Familiarize yourself with the race prior to your shift. You will get more instruction upon arrival.
  • Once you sign up, we depend on your commitment to being a part of M3S Sports. Your prompt arrival and completion of your shift are vital to the success. When you sign up, you commit to being present for that specific shift(s) during the entire length of that shift(s).
  • Up until 5 days prior to your scheduled shift, you are able to change/cancel your day/assignment by contacting .
  • If it is the day of your scheduled shift and you find you cannot make it, please be considerate and contact so we can adjust our roster.
  • Our event will take place regardless of the weather. Please check the weather and dress accordingly. We recommend dressing in layers as the weather in central Ohio can change quickly.
  • You may not consume any alcoholic beverages or smoke during your volunteer shift.
  • You may not text/talk on your cell phone during your volunteer shift. If you need to make a call, arrange to step away briefly.
  • Unless otherwise directed, you may not eat during your volunteer shift. Please plan on eating before/after your shift. In addition, some shifts allow for a lunch break and provide a designated volunteer break area.
  • Your assignment is complete when a staff member releases you. If you have not been released at the end of your shift, please contact a lead volunteer or staff member. If you are on the course, your assignment is complete when the balloon team passes and you have cleaned up your area.
  • Pets are not allowed with you during your volunteer shift.
  • Depending on race needs, volunteer assignments may be reallocated — please be flexible.
  • M3S Sports reserves the right to search any bags for security reasons.
  • M3S Sports is not responsible for any lost or stolen items.

If you are interested or have any questions please contact Holly at . Or see the individual volunteer page to sign up now!